General Data Protection Regulation

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General Data Protection Regulation

General Data Protection Regulation (GDPR)

The General Data Protection Regulation is legislation that applies to all companies who collect, store, and process any data belonging to the European Union. It directs the transfer of private data outside the EU and EEA areas. It is a new regulation that gives the citizens of the EU greater authority over private data and support that their information is being securely protected over Europe. Whether you are a five-person business or have 500 person company your business have to be GDPR compliant.

Benefits of General Data Protection Regulation

Improved Consumer Confidence: GDPR compliance will demonstrate to customers that your organization is a good guardian of data. This new legislation mandates that each company should have a data protection officer (DPO), along with routine audits of data processing actions. Moreover, your organization will have to comply with a collection of data protection principles under the GDPR, assuring that the required framework is in place to ensure information safety.

Better Data Security: Cybersecurity breaches loom as a big threat to enterprises in the UK, with 68% of large firms in the UK have encountered a cyber-attack, according to the Cyber Security Breaches Survey 2017. With the scale and refinement of these initiatives growing each day, having a GDPR-compliant structure in place will lengthen your cybersecurity systems. The GDPR mandates handling exempt and identity access administration to give only a few professional access to important data in your organization, thereby guaranteeing that data does not go into the wrong hands. Additionally, under the GDPR, your organization will have to reveal any breach within 72 hours of its occurrence. GDPR compliance lays the foundation for advanced data security.

Reduced Maintenance Costs: Complying with the GDPR can strengthen your business cut costs by serving you to withdraw any data record software and legacy applications that are no longer suitable to your company. By grasping the GDPR’s mandate to keep your data inventory up-to-date, you can significantly decrease the cost of collecting data by solidifying information that is present in silos or deposited in incompatible formats. Your organization will also be cleared of data maintenance costs, which otherwise would have been acquired in the form of man-hours and infrastructure maintenance. Another cost-benefit of the GDPR is that your business will be able to more productively involve customers. The communication will be more personalized because of the granularity of the knowledge obtained, thus saving you the sunk cost of attempting detached consumers.

Better Alignment With Evolving Technology: As addition of GDPR compliance, your organization will have to move towards developing its system, endpoint, and application security. Moving towards the most advanced technologies – virtualization, cloud computing, BYOD, and The Internet of Things (IoT) – it can assist two directions. One – giving you a way to more capably handle the expanding demand for data and two, enabling you to allow end-users augmented products, services, and processes.

Greater Decision Making: Under the GDPR, companies can no longer make automatic judgments based on an individual’s personal data. After all, automated conclusions, such as deciding whether or not to procure insurance or a loan to a customer, can likely lead to error. The GDPR mandates the authority to achieve human intervention, thereby restricting room for arbitrary decisions.

What do GDPR data subject rights include?

    • Right to be forgotten –Data subjects can request personally identifiable data to be canceled from a company’s storage. The company has the freedom to decline requests if they can favorably illustrate the legal basis for their rejection.
    • Right of access – Data subjects can examine the data that industry has saved about them.
    • Right to object – Data subjects can deny approval for a company to use or process the subject’s secret data. The company can neglect the opposition, if they can provide one of the legal requirements for preparing the subject’s personal data, but must inform the subject and describe their reasoning behind doing so.
    • Right to rectification – Data subjects can assume incorrect personal information to be changed.
    • Right of portability – Data subjects can obtain the personal data that a company has about them and transfer it.

Requirements of GDPR

    • Lawful, fair, and transparent processing
    • Limitation of purpose, data, and storage
    • Data subject rights
    • Consent
    • Personal data breaches
    • Privacy by design
    • Data protection impact assessment
    • Data transfers
    • Data protection officer
    • Awareness and training

To conclude, there are a significant number of requirements that relate to EU GDPR. It is necessary to understand these conditions, and their suggestions for your company, and perform them within the context of your company. Such implementation would need a dedicated effort, like that of running a project.

Necessary documents and records required by EU GDPR

Here are the documents that you must have if you want to be fully GDPR complaint:

    • Personal Data Protection Policy:This is a top-level document for maintaining privacy in your business, which describes what you want to accomplish and how.
    • Privacy Notice:This document explains in simple words how you will process personal data of your customers, website visitors, and others.
    • Employee Privacy Notice: Describes how your company is going to prepare private data of your employees (which could involve health records, criminal records, etc).
    • Data Retention Policy: explains the process of selecting how long an appropriate type of personal data will be stored, and how it will be securely erased.
    • Data Retention Schedule: Outlines all of your data and explains how long each type of data will be stored.
    • Data Subject Consent Form: This is the most common way to obtain consent from a data subject to process his/her personal data.
    • Parental Consent Form: If the data subject is below the age of 16 years, then a parent needs to provide consent for processing personal data.
    • DPIA Register:This is where you will record all the results from your data protection impact assessment (DPIA).
    • Supplier Data Processing Agreement: You need this document to regulate data protection with a processor or any other supplier.
    • Data Breach Response and Notification Procedure: It describes what to do before, during, after a data breach.
    • Data Breach Register: This is where you record all of your data breaches.
    • Data Breach Notification Form to the Supervisory Authority: In case you have a data breach, you will be required to inform the supervisory power formally.
    • Data Breach Notification Form to Data Subjects: Again, in case of a data breach, you will have the unpleasant duty to notify data subjects formally.

Procedure for general data protection regulation

Step 1

Advice on Requirements

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Step 2

Document Drafting

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Step 3


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FAQs on General Data Protection Regulation

Take the proper access to GDPR compliance

    • Access. The initial step approaching GDPR compliance is to obtain all your data sources.
    • Identify. Once you have access to all the data sources, the next step is to inspect them to identify what personal data can be found in each.
    • Govern. Gaining a grasp on personal data begins with being able to determine what personal data means and then share this perception across your organization.
    • Protect. Once the private data inventory and governance model are fixed, it’s time to set up an accurate level of security for the data.
    • Audit. The fifth step in your process of GDPR compliance includes auditing.
    • Lawfulness, fairness, and transparency
    • Purpose limitation
    • Data minimization
    • Accuracy
    • Storage limitation
    • Integrity, confidentiality, & security
    • Accountability
Any business that stores or rules private information about EU citizens within EU states must comply with the GDPR, even if they do not have a business presence within the EU. Specific criteria for companies required to comply are the presence in an EU country.
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