What is a Digital Signature?
A DSC (Digital Signature Certificate) approves and certifies the identification of a person. It leverages public key encryptions to create the signatures. An online digital signature certificate includes data about the user’s name, email address, pin code, country, and date of issuance. It gives the highest level of security and decreases cost and time.
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It’s time to digitally sign the documents. And Legaltoast helps you make your Digital Signature Certificate in 3 simple steps – HOW TO GET A online digital signature certificate
We collect all the essential details like name, contact details, nationality.
Once the essential fee is paid, we verify your document via video and SMS.
WHAT IS A DIGITAL SIGNATURE CERTIFICATE? - AN OVERVIEW
A DSC (digital signature certificate) is a secure digital key assigned by recognized Certifying Authorities (CAs) to verify the certificate holder’s identification. It includes an individual’s name, digital signature, date of issuance of the document and date of expiry, and the name of the CA.
ADVANTAGES OF A ONLINE DIGITAL SIGNATURE CERTIFICATE
Apart from verifying the certificate holder’s identification, DSC helps in the following ways:
Time-Saving And Cost-Saving:
Online Digital Signature Certificates ensure a constant workflow in an organization by restricting the time and cost spent signing certificates and contracts. Documents can be signed by the essential persons with a click of a button. This is very useful when the signer is located in a separate area, and there is no mandate for him/her to be present.
Added security features in DSC prevent unauthorized use of your certificate and data. No one can falsify your signature, tamper with the data or alter your certificate. DSC ensures your signature is confirmed, verified, and accepted.
According to the Information Technology Act, 2000, a DSC is trusted evidence in any court of law related to accepting any signed document.
Apart from management bodies like Income Tax, Tax, MCA, etc., a DSC is accepted in all the countries as it gives greater security. An online digital signature certificate is essential for firms looking to take part in government tenders.
CLASSES OF DIGITAL SIGNATURE CERTIFICATE
There are three classes of DSC – Class 1, Class 2, and Class 3 used for different purposes based on the variety of actuality and want.
Class 1 certificate is attached to both businesses and individuals or private subscribers to verify the user’s name and email ID specified in the consumer database. This is just an essential assurance and is usually not considered to be of major significance.
Like Class 1, a Class 2 certificate is issued to both the entities – businesses and private subscribers- to verify the data in the database. It is used during economic activities or to access one’s private data and other events where there is a genuine risk of malicious activity. Also, Class 2 is used to file several government forms in India.
Class 3 certification is an updated version of Class 2. It is issued to individuals and organizations that require to bid for government tenders or online tenders and auctions. Sometimes the appellants may be required to be physically present before the CAs to receive a Class 3 record. Class 3 signatures are essential to environments prone to data theft, fraudulence, and safety failure.
HOW DSCS WORK?
An online digital signature certificate is generated based on the PKI mechanism where two keys – a public key and a private key are generated. The signer keeps the private key, and the receiver requires public access to decrypt the information regarding the user’s identity during data exchange. The user can store the secret key on a computer or hard disk as a token and receive it with his/her particular password issued.
During the transfer of information, both keys are utilized by the browser and the server to encrypt and decrypt data to allow the user’s identity. The public entrance is disseminated with encrypted data. The authentication process fails even if one of the keys does not match. Therefore the encrypted data cannot be decrypted, making it doubtful for unapproved access.
DOCUMENTS REQUIRED TO GET DSC
Indian Individuals Looking To Get DSC Must Submit:
- ID proof: Passport/Driving license or any Photo Identity issued by the Govt
- PAN card
- Address proof: Registration Certificate/Driving license/Voter ID/Aadhaar Card
- Attesting Officer proof
Indian Organizations Looking To Obtain DSC Must Submit:
- List of Confirmed Signatories, which could be the list of Directors, Board resolution, etc.
- Organizational PAN
- Partnership deed, if applicable
- Authorized Signatory ID proof
- Tax certificate
For Indian firms, the documents may differ depending upon the entity’s nature, like Proprietorship, Partnership, or sole ownership, LLP, etc.
Foreign Individuals And Organizations Looking To GET DSC Must Submit:
- Verified copy of applicant’s Passport
- Verified copy of Visa, if the appellant is out of their native country
- Verified copy of Resident Permit document, if the applicant is in India
- Verified copy of any Govt-issued address proof
Foreign Attestation Procedure For DSC:
An authorization letter must be needed with the individual company seal and signature.
- Apostilled by native place, after Public Notary (if a country is in Hague Convention). For example, Oman, Japan, Iceland, Austria, Ireland, Greece, etc.
- Embassy of the native place (If an applicant is out of the native place)
- Consularized by native place, after Public Notary (if a country is not in Hague Convention). For example, Myanmar, Indonesia, Malaysia, China, etc.
HOW TO apply for a digital signature certificate online? - A DETAILED PROCESS
Step 1: Collect Basic Details
We will collect necessary details like Name, Gender, Address, Nationality, Country, Email Id, Mobile number, and the usage type you are applying for. It could be for business establishment, MCA e-filing, IT filing, Tax filing, Foreign trade, e-Tenders, or personal use. Therefore, we will guide you in choosing the right class.
Step 2: Submission Of Supporting Documents
All the essential documents like PAN card, address proof, Passport, etc., with associated attestation, will be collected.
Step 3: Certificates Validation
Once the payment is made and the data is verified against the PAN card as in the Income Tax portal, we will verify your documents in two ways:
Video recording: You will receive a video link to your listed mobile number and email address, where you require to record your personal information like name, DOB, etc., and send it to us.
SMS: You will receive an SMS with the DSC application ID and a mobile number to which you require to reply with your DSC application ID, name, mobile number, and email ID.
FAQs on What is a Digital Signature?
The DSC is a tool issued by certifying authorizations (TCS and n-Code are two of them) by which you can sign electric documents. As all documents required are electronic, partners need a DSC.
A licensed CA (Certifying Authority) issues the digital signature. Certifying Authority (CA) involves a person who has been given a license to publish a DSC under Section 24 of the Indian IT-Act 2000.
A Digital Signature Certificate (DSC) Document confirms your identity electronically. Digital Signature Certificate also provides you with a high level of safety for your online activities by ensuring complete privacy of the information transferred using a DSC. You can digitally sign a statement to assure the recipient that it has not been changed in transit and verify your identity as the message's sender.
Yes, the Information Technology Act of 2000 establishes the legal validity of digital signatures in India.
of the registered office premises.
The verified Authorities are allowed to assign a Digital Signature Certificate with legality of 1 or 2 years.
all documents needed are electronic, partners need a DSC.
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